Union Consitution

A member can be excluded if one or more of the following situations are in effect:

- Violent or threatening behaviour

- Sexual boundary crossing behaviour

- General boundary crossing behaviour

- Disruptive behaviour

- Norm-strengthening behaviour

- Behaviour making others feel unsafe

- Racism or discriminating behaviour likely based on the recipient’s race.

Exclusion will be decided by vote by either the volunteers at a normal meeting, or by the three responsible positions at a separate meeting if unable to be solved by all the volunteers.

These points will be further defined in the behavioural codex, which will be able to be found on the union’s website.

Membership will not cost money, nor will participation.

Ordinary General Assembly must be held at minimum once a year, not more than 1 calendar year after the previous assembly.

Ordinary General Assembly cannot be held in the period of May-June, due to many of the members having exams in this period.

Ordinary General Assembly can only go until 22.00pm. If the Agenda of the meeting is not fulfilled by this point, a new Extraordinary General Assembly must be held.

A minimum of 3 people who are voting eligible must be present at the Assembly for it to be valid. 

If less than three people who can vote are present, it will be counted as a vote for shutting down QueerHaven, and the closure process must be followed.

Notice must be given at least 1 month before the general assembly.

Notice must be given on QueerHaven’s social media and Discord.

Points for the order of the assembly must be delivered to the leadership via mail at least 1 week before the assembly.

The order of the assembly must be made public at least 1 day before the assembly is to take place.

People who have been members of the discord group for at least 24 hours can vote.

Calling an Extraordinary General Assembly must happen, if: 

- 3 or more volunteers submit written wish about this to the E-mail address of QueerHaven. 

- 8 or more participants and/or volunteers sign a physical paper that is then scanned and sent to the E-mail address of QueerHaven. Unfortunately, due to Danish Union Law, the paper in question must be signed under one’s legal name, accompanied by – if this has been frequently used at QueerHaven events – one’s “alias”. Furthermore, the Extraordinary General Assembly is valid, only if every signing person is present at the Extraordinary General Assembly that is called. 

- One of the three Responsible (3.0) Positions are not occupied, and there’s more than 2 months until the next Ordinary General Assembly. If this is the case, an Extraordinary General Assembly must be called. In the meantime, a volunteer is able to temporarily occupy the position. 

There can be no more than 2 months between the announcement and holding of an Extraordinary General Assembly.  

- At the start of the General Assembly, a Referent must be chosen – if possible, a person, physically present, who does not occupy one of the three Leadership Positions.

- After the Referent is chosen, an Assembly Moderator (Ordstyrer) is chosen – if possible, a person, physically present, who does not occupy one of the three Leadership Positions. 

- After the Assembly Moderator is chosen, 2 Vote Counters are chosen - if possible, a person, physically present, who does not occupy one of the three Leadership Positions. 

- After the 2 Vote Counters. are chosen, 2 Auditors are chosen – if possible, from persons who do not occupy one of the three Leadership Positions.

- Then, the Finance Responsible presents budget & accounts, and the budget & accounts is examined by Auditors. 

- Then, Election of three Leadership Positions. Here, persons who are active members, are prioritized – if there is an election between a Passive Member and a Volunteer Member, a Passive Member must achieve a 2/3 (67%) super-majority of votes to be elected – otherwise the Volunteer Member will be elected. 

- Then, vote on individual suggestions for changes to the Constitution. 

- Then, a vote to adopt the Constitution, with possible changes, until the next General Assembly. 

- Then, voting on the Code of Conduct along with Social Agreement. 

- Miscellaneous

- Then, the Referent goes through the Assembly Summary for approval by the General Assembly. 

The Account (Regnskab) is presented at the General Assembly, as described in 4.5.

The Accounts must furthermore be made publicly available along with the Agenda of the General Assembly. 

The Accounts will follow the calendar year. 

The three Responsibility Occupants all have “authority to write business” – however a maximum of 100 DKK – without it being approved at an Operational Meeting. Volunteers can, by a vote at an Operations Meeting, receive mandate for limited authority to write business – for particular purposes.